STORES DEPARTMENT
Updated on 12.04.2013
ACTION TAKEN ON IMPROVING VIGILANCE ADMINISTRATION BY
LEVERAGING TECHNOLOGY AND ENHANCING TRANSPARENCY
1. |
| DIVISIONAL SET UP |
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| The divisional stores are headed by the Sr. Divisional Material Manager.The Sr.DMM purchases urgent Non Stock items required by all the Branches of the Jhansi division as well as makes arrangement for continuous supply of stationery, forms anduniforms on the entire division. The Sr.DMM office helps the Indentors of the division to place indent for non stockitems on stores Hd.Qrs also and keeps liaison with the Hd Qrs office for their early supply. |
2. |
| OUR GOAL |
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| a) | Local Purchase |
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| | Main goal of the Sr.DMM office is to make the items available in time inadequate quantity within the funds available and we keep ourselves always sensitive to the need of the consuming Departments. |
| i) | Divisional Material Manager arranges, local purchases most efficiently,Economically and expeditiously, purchase power of Sr.DMM is Rs.100000/- each itemsubject to an aggregate ceiling limit of rupees Twenty five Lac per month +5 Lac for Construction Department. |
| ii) | To arrange procurement of R.C. items (N.S. items only). |
| iii) | For local purchase of items an imp rest of Rs. 50,000/- has been sanctioned for this, a current account has been opened in State Bankof India, Rly. Station Branch, Jhansi. In urgency, it is the duty of the Stores department to arrange the material on toppriority and to give the feed back also to the concerned Branch officers/ADRM/ DRM). |
| iv) | An imp rest of Rs.10000/- has also been provided for entertainmentpurposes ( for DRM/ADRM). |
| v) | Local purchase’s section has since been made more transparent & responsive by implementation of MMIS so that JHS division requirement can beprocured with in Targets.At the same time rate analysis is also being done so that better quality of material at lowest cost should be procured at minimum period. |
| vi) | Most of the items are being procured through Bulletins, Special Bulletins,except where urgencies attached along with demand then limited tendersare invited from the sources mentioned in demand as well as registeredin this office. All the demand are being registered in MMIS systems and purchase order are being placed. |
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STATEMENT SHOWING THE POSITION OF VALUE OF PURCHASES MADE
DURING THE FINANCIAL YEAR
Year | Value of total purchase | No. of PO |
2009-10 | 274.00 Lacs. | 911 |
2010-11 | 295.00 Lacs. | 1343 |
2011-12 | 248.00 Lacs. | 1133 |
2012-13 | 293.00 Lacs. Up to 31.03.2013 | 1122 |
b) Provision of Uniform to eligible staff
i) |
| Submission of indents on due dates to DY.CMM (G)/ NCR ALD. |
ii) |
| Ensure proper distribution of uniform in time and distribution of uniform to eligible staff of division through respective branch offices. |
iii) |
| All the uniform of Jhansi Division havebeen made stock items with Sr.DMM/ JHS and being distributed to division as per the schedule. |
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c) Supply of Uniform
SEASON | Total Qty demanded (Nos.) | Qty distributed Indenters | Percentage of Compliance |
Summer-2010 | 86867 Nos. | 86867 Nos | 100% |
Winter-2010 | 13854 Nos. | 13854 Nos. | 100% |
Summer-2011 | 34643 Nos. | 34643 Nos. | 100 % |
Winter-2011 | 8206 Nos. | 2491 Nos. | 30.35% |
Summer-2012 | 75714 Nos. | 65963 Nos. | 87% |
Winter-2012 | 12672 Nos. | 839 Nos. | 6.62% |
d)Availability of stationary
i) |
| Ensuring correct submission of indents on due dates of stationary,book and forms to SPS Byculla, then arrange collection as per scheduled programme. |
ii) |
| Maintain proper accountal of these stationary, books & forms as per store code provision. |
iii) |
| Arrange proper distribution of stationary, books and forms to division through respective branch offices or as per their indent/ demands.
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Iv) |
| From 2010-11 all the stationary items will be collected From SPS/ Byculla. |
3.ESTABLISHMENT OFSR.DMM OFFICE
Department ofWhich post pertains | Designation | Sanctioned | Available | Vacancies |
Stores | Ch.O.S. | 01 | Nil | 01 |
O.S. | 03 | 02 | 01 |
Ch.DMS. | 01 | 01 | Nil |
DMS. | 02 | | 01 |
Sr.. Clerk | 01 | 01 | Nil |
Jr .Clerk | 01 | 01 | Nil |
Engineering | O.S. | 01 | 01 | Nil |
Operating | O.S. | 01 | Nil | 01 |
| Sr. Clerk. | 01 | 01 | Nil |
Personal | Conf. Asstt. | 01 | 01 | Nil |
| Sr. Typist | 01 | 01` | Nil |
Engg.Kh. | Khalasi | 02 | 01 | 01 |
Operating | Khalasi | 02 | -- | 02* |
Total | | 18 | 11 | 07 |
4.Mobilisation OF SCRAP
S.NO. | ITEMS | TARGET for 2012-13 | ACTUAL Receipt.UP TO 31.03.2013 | Shortfall/ Excess |
1. | RAILS | 13000M/Ts | 11029M/Ts | -1971 |
2. | SCRAP, C.I. & STS | 3200 M/Ts | 25875M/Ts | -613 |
3 | OTHER P.WAY | 1800 | 1167 | -633 |
| Total | 18000 | 14783 | -3217 |
NOTE- Target for the year 2012-13 is 18000 M/Ts. Total Sale 2012-13 = 123
Crore.
NAME OF FIRMS REGISTERED WITH SR.DMM/JHS
ELECTRICAL ITEMS/ MECHANICAL ITEMS
1.M/S Mahalaxmi Corporation ,188 Gusaipura JhansiPh. 2442691
2.M/S Electronics And Electricals ,55 Rani Mahal Road Jhansi Ph.2443576
3.M/S Naresh Electricals25/2 Rani Mahal Road JhansiPh.2447618
4.M/S Efflux Enterprises Opp.Inder Ganj Gwalior
5.M/S New Tewari Trading Co. Avas Vikas Teraha Nandanpura JhansiPh. 2483684
6.M/S Hari Mohan Radio, 142, Taksal Manik Chouk Jhansi. Ph. 9415412012
7.M/S Engineering Services, 25/1,Rani Mahal Road Jhansi
8.M/S Hindustan Refrigeration, Vikas Complex Near Icici Bank kacheriChoraha
Jhansi
9.M/S New BhandariElectrical 110 Sadar Bazaar Jhansi
10.M/S Prakash Electronic Pachkunya Tiraha Jhansi.
11.M/S Union Radios & Electrical Sadar Bazar Jhansi.
12.M/SAnkit Motors ( Soni Exclusive ) Kacheri Choraha Jhansi
13.M/S Mittal Traders Sadar Bazaar Jhansi.
14.M/S Anupam Enterprises, 121, Basudev Dewedi Bandhu Marg Bara Bazar
Jhansi.
15.M/S Shri Shyamjee Enterprises 27,I.P. Road Jhansi.
16.M/S Agarwal Associates 24, Jawahar Chock Jhansi.
17.M/S Sahu Electronic Near Pram Nagar Nagra Jhansi
18.M/S Govind Traders, 7, Narayan Plaza, Jeevan Shah TirahaJhansi.
19.M/S Ganesh Bijali Bhandar
20.M/sShubham Electrical, Jhansi
21.M/sParwati Electrical, Jhansi
22.M/sGupta Enterprises
23.M/sMeta Craft Sales Carporation, Jhansi
24.M/sP&D Power Solutions Gwalior
COMPUTER ITEMS
1.M/S Comtech Computer Near Krishna Talkij John Peter building Sadar Bazar Jhansi.
2.M/S Perfect System Gurukrapa Market Near Malik Chouraha Jhansi.
3.M/S Hari Computer Centre, 171/1 Civil Line Jail Chouraha Jhs.
4.M/S Markuis Computer Laxmibai Coloney Shivalik GWL.
5.M/S Digitack Computer Associates 4rth Elite Chauraha Jhansi.
6.M/S Anna Computers behind jail civil lines Jhs.
7.M/S Ummed Agency, Jhansi.
SIGNAL & TELECOMMUNICATION ITEMS:
1.M/S Pitamber Power Near Chand mari Mandir Sipri bazaar Jhansi
2.M/S New Tewari Traders, Jhansi
3.M/S Anupam Enterprises7 Moti lalComplexKotwali Jhansi
4.M/S I.I.ILtdBharat Sanchar Upkram 23 Patrankar Colony Near SBI Indore
5.M/SSigdam Mfrs & suppliers fabricators item 10 42 Mandeshwar dham
Co.HSG societyLaxmanMaharah Boriwali west Bombay
S.K.G Products 85/67 JharkhatiKanpur Electrical & S&T Items Kanpur
6.M/s D.M TradersSanjay Complex mata mandir Bhopal
7.M/S Net work Cable sector 6 Noida
8.M/S Artek 505 Manduban building Nehru Place New Delhi
9. M/S Electronic Repairingcenter 11 Rajeshwari complex Near Ice factory Jhansi
10.M/S dev Agency Near Jain Temple Sadar bazar Jhansi
HARDWARE AND GENERAL ITEMS:
1.M/S Kay .Pee sadar bazaar Jhansi
2.M/S Bharat Hardware & Electrical Store sadar bazaar Jhs.
3.M/S Prakash motor House606 Sadar Bazar Jhansi
4.M/S Nav Jyoti hardware & Auto store sadar bazar Jhansi
5.M/S India Auto store, 487sadar bazar Jhansi
6.M/S Haryana Hardware Industrial AreaHardware chouk Faridabad
7.M/S S.S. Digitek Balaji enclave plot No.617 Flat No.6 IInd Floor Kanpur
8.M/S Global corporation K-22 gandhi Nagar Gwalior
9.M/S Asish Enterprises 1374 Khatibaba Dildar Nagar Jhansi
10.M/S Ambey beej Bhandar Shivaji Nagar Near RTO Office Kanpur Road Jhansi
11.M/S Anmol Beej BhandarIn Front Of Central Bare House Nandan Pura Jhansi
12.M/S Agrasen Beej Bhandar 38, Super Market New Sabji Mandi Jhansi
13.M/S Mangal Glass & Crockery House F 5-6 Dixit Complex Manik Chouck Jhansi
14.M/S Mohan Brother Ahsndi Lal Bhawan Bara Bazar Jhansi
15.M/S Jyoti Marble House 147 Kabeer Nagar Esai Tola Jhansi
16.M/S G.M.B. Traders SBI Colony Panchayat Bhawan Larer Gird Jhansi
17.M/S J.K.& Company, 551/ J 27 Ramprasad Khera, Aalam BaghChauraha Luck Now
18.M/S A.P.Enterprises, E 116 Sector HIDA, LKO.
19.M/S Ram Raja Enterprises Near Prem Nagar Thana Jhansi.
20.M/S Astik Enterprises 96, Ganesh Pura Prem Nagar Jhansi.
21.M/S Talwar Auto Store 498 Talwar Bhawan Sadar Bhawan Jhansi.
22.M/S Jai bajrang Traders ,63 chaman gunjSipri bajar Jhansi.
23.M/S paragon instrumentation engineering pvt.ltd. 200 station road roorkee.
24.M/S Shri Shyam Jee Enterprises 27, L.P. Road Jhansi.Mob.9452598837M/SShri G.L.S. Traders, 1106/A, Behind Khati Babamandir JhansiMob. 9838778483
25.M/S Vision Care Lahar girdh Near Rakesh PaulJhansi.Mob.9839439311
26.M/s Hari Om Enterprises, Khati Baba, Jhansi
27.M/s Universal Battaries, Jhansi
28.M/s Mahesh Agencies, Sadar Bazar, Jhansi
29.M/s Lakshmi Industrial Carporation,
PAPER & PAPER PRINTING ITEMS:-
1.M/S Swadeen press 172/18 A Civil Line Jhansi.
2.M/S Shobhit Enterprises 95/1 monobaba near bipin bihari inter college Jhansi.
3.M/S Bhaseen printers , sipri bajar Jhansi.
4.M/S Jyoti Printer Sadar Bajar Jhansi.
5.M/S Kannodia Printing Press , Sadar bajar Jhansi.
6.M/s Bundelkhand Press, Jhansi.
7.M/s Shivam Enterprises, Jhansi
8.M/s Dev Stationary, Jhansi.
9.M/s Sarang Book Depot. Jhansi
10.M/s Karan Book Depot, Jhansi
11.M/s Garg Book Depot, Jhansi
12.M/s Neha Arts Sadar Bazar, Jhansi
13.M/s Dev Agency Sadar Bazar, Jhansi
BEARINGITEMS:-
1.M/SB.M. Bearings MLB Road Shinde ki Chawani Gwalior
2.M/SA to Z Bearing Sri Nihal ChandRoad Jhansi
3.M/SVishal Bearing House New Road Jhansi
4.M/SVinay Trading Near Railway Station Gwaliior
FURNITURE ITEMS:-
1.M/SNew Frontier Steel works-293/A Jhokan Bagh Opposite Rang Bhawan Jhansi
2.M/SSandeep Furniture,Jhokan Bagh Civil Lines Jhansi
3.M/SJhamb Steel Works,1001 civil Lines Jhamb Niwas Jhansi
4.M/SA.K.Khaira & Sons ,Opposite P.N.B Jhokan Bagh Jhansi
5.M/SMethodruxSystemLtd. 117-9 N/99 Kakadeo Opposite Deoki Cinema Kanpur.
6.M/SJain Agencies Jain complex 498 sadar Bazar Jhansi
7.M/sShanti Prasad, Jhansi.
8.M/sKhandelwal, Jhansi.
9.M/sVirendra Trader.
10.M/sShivam Furniture, Lucknow.
11.M/sMahaveer Furniture, Sipri Bazar, Jhansi
12.M/sC.P.Trading Co. Thatipur, Gwalior4
13.M/sSardar Steel Junsi Nala, Gwalior
14.M/sShri Pal Furniture Lohia Market Gwalior
15.M/sOm Hare Loha & Kastha Sansthan, Jhokan Bagh, Jhansi
MEDICAL ITEMS:-
1. MS India Medico Instrument P.O No1383 ,Delhi 21-3 Guruwalon Ki
2. Dharamshala Angoori Bagh, Delhi -110006
3. M/S Harish Scientific corporation,Near Syam Palace Cinema Sipri baar Jhansi
4. M/SAsia surgicalJail Chauraha Jhansi
5. M/S Diamond surgical civil lines Jhansi
6. M/S Malhotra OpticalsDildar Nagar Jhansi
7. M/S Excellent NearChitra chauraha Jhansi
8. M/S Mediquip Ground Floor sunder market Near Ice Factory Jhansi
9.M/S Jhansi enterprises 1141/1 New Rai Ganj Sipri Bazar Jhansi
10.M/S Sarv Manglam Industry 19 Hargovind Enclav Vikas Marg New Delhi
11.M/S Medicure Instrument 306 Agarwal Chamber W-27 Veer Savarkar Chock
Vikas Marg New Delhi.
12M/S Gupta Chemicals New Road Near RajJhansi
13.M/S Surendra Singh Kalsi NeaR Gurdwara Sipri Baar Jhansi
14.M/S Hospitech IndustriesMaya Puri new Delhi
CLOTHING / UNIFORMS ITEMS:-
1.M/SR.K.Gupta Military and Police Store Sadar Bazar Jhansi
2.M/SKoolwal Enterprises-66 SadarBazar Jhansi
3.M/SKhandelwal & Brothers sadar bazaar Jhansi
4.M/SGrah Sajja , Manik Chowk, Jhansi.
5.M/s Cloth House , Sadar bazaar, Jhansi.
TYRE AND TUBE:-
1.M/S Sethi Motors Shop12 Jhokan Bagh Jhansi
2.M/S Anand Tyres 294 B Jhokan Jhansi
3.M/S Singh Traders Jhokan Bagh Kacheri Chouraha Jhansi
4.M/S Deewan Tyres Jhokan Bagh Jhansi
PROCEDURE FOR THE REGISTRATION OF NEW FIRMS
All registered sources of North Central Railway are automatically treated as registered sources for their respective trade groups and up to their respectivemonetary on their request in Division. |
1.0 | | When the new source approach the division for registration with request on their Letter head, after consideration they are being registered in Division subject to Confirmation of:- |
| i | State Sales/ Trade Tax Registration Certificate & Returns. |
| ii | Electricity Connection Receipt & Monthly Bill. |
| iii | Telephone Bill. |
| iv | Shop and / or Office Registration Certificate with Local Municipal Body |
| v | Income Tax Return. |
| vi | Annual Turn – over. |
| vii | Statement of past performance(Firms not having past performance areregistered provisionally for 3-6 months). |
1.1 | | The firms are being registered for Board Categories of items like computer parts, Hardware, Stationary, Electricals etc.( The Categories are decided as per need). |
1.2 | | Railway / Division reserves the rights to reject or ignore the application of any firm for registration without assigning any reason. |
1.3 | | Railway / Division reserves the right to reject or ignore the application of any firm for registration without assigning any reason. |
Note: All the firms are advised to get their registration renewed by 30.06-2013 dulymaking request and send the information/document cited above.If noinformation is received this office can delete name of the any firm without assigning any reason. |
| | Sr.D.M.M./JHS |
Firm Registration / Renewal Form
To,
Sr.DMM/NCR/JHS
Sub:Firm Registration/ Renewal Form
We want our to get our firm registered/renew so that we can get the tender enquiry of items being purchased locally.Details are as under:- |
1. Name of Firm | | …………………………………….. |
2. Correspondance address | | …………………………………….. |
3. Shop/Office/Factory address(Photocopy of certificate) | | …………………………………….. |
4. State Sales Tax/Trade Sales Tax Registration along with Registration certificate | | …………………………………….. |
5.Central Sales Tax registration | | …………………………………….. |
6.Electricity Bill along with last payment | | …………………………………….. |
7.Income Tax bill | | …………………………………….. |
8.Telephone Nos. along with telephone Bill | | …………………………………….. |
9.Name and address of Proprietor/Director | | …………………………………….. |
10.SSI/NSIC/DGS&D/COS/NCR/Other Railway references (give reference) | | …………………………………….. |
11.Whether trader/dealer/manufacturer along with the document proof | | …………………………………….. |
12.Annual Turn over/Balance sheetReference | | …………………………………….. |
13 Past performance report | | …………………………………….. |
DECLARATION | | |
a) Whether any other branch of firm is available | | …………………………………….. |
b) When the shop is closed | | …………………………………….. |
c) Whether ready to give the material at consignee’s premises | | …………………………………….. |
d) Whether ready for consignee’s inspection | | …………………………………….. |
e)Whether ready to accept payment against R note | | …………………………………….. |
f) Whether ready to remove rejected material within 20 days. | | …………………………………….. |
g)Whether ready to solve dispute with mutual co -ordination | | …………………………………….. |
h) Whether ready to accept the amendment in tender schedule and condition ofpurchase issued time to time | | …………………………………….. |
| | Signature……………… Name of the Applicant…... Name of the firm………… Firm Stamp……………… |
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We will hereby declare that whatever information given by us is correct to our knowledge and if found fictitious our registration will deemed to have been cancelled. |
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| | Signature Name of the Applicant…... Name of the Firm………..........
Firm Stamp……………… |
