Duties/Functions/Responsibilities
Of IT /EDP Centers at HQ /Division
Railway Board vide its letter No. 2002/AC-II/37/8 dt 17/11/2004 has spelt out the role/responsibilities of EDP/IT centers in all zonal railways at HQ and Divisions.
(A) Computer System Management
(a) Management and Maintenance of entire computer and IT related Hardware and Software setup in the Division/HQ.
(b) Technical clearance to be obtained from EDP/IT centre at respective HQ/Division under Sr.EDPM /EDPM regarding final installation reports.
(c) All computerization proposals to be directed and executed through EDP centre for high technical standards, unless otherwise specified by Board while sanctioning.
(d) Hiring and Liasioning with external agencies/ maintenance contractors with regard to above functions and their performance evaluation.
(e) Distribution of IT related assets at Division/HQ for optimum utilization.
(f) Custody of Plan Head 17.
(B) Database Maintenance
(a) Technical opinion of EDP/IT centre to be taken on:
(i) Creation of database structures by different departments at HQ/Divisions.
(ii)Storage structures for database management systems & managing security backups
(iii) Software maintenance
(b) Hiring of agencies for (a), liaison with maintenance contractor, etc. and their performance evaluation.
(C) Computer Network Management
(a) All LAN's except for FOIS and PRS or networks specifically spelt out by railway board to be under the administrative control and management of EDP/IT centre.
(b) Web management, system security, RAILNET management and related issues.
(c) Liaison with all external agencies including BSNL, CRIS, etc. in regard to IT Network management.
(d) Co-ordination with concerned authorities as regard to bandwidth management, up linking facilities, bandwidth utilization, etc.
(e) Investigations and rectification of data loss, data collision, etc.
(f) Hiring and co-ordination with external agencies/contractor as regard to the activities mentioned in above.
(D) Application Co-ordination
(a) All existing and new applications in RDBMS or otherwise implementation and co-ordination with user departments and framing of policies, improvements, up gradations, supervision, etc.
(b) Facilitation and execution of new applications for user departments.
(c) Hiring and Liasioning with external agencies/ contractors with regard to above and their performance evaluation.
(E) Training Co-ordination
(a) Yearly/ Monthly IT related training schedule preparation for staff and Officers.
(b) Hiring of External agencies if required, Overall co-ordination with regard to it, Liasioning with maintenance agencies, etc. and their performance evaluation.
(c) Training of User Departments
(d) Managing IT learning centers
(F) Software Library Centers
(a) Planning, Procurement, maintenance of IT technical books/CD's/Software's/Periodicals, etc so as to create an IT library.
(b) Maintenance of software licenses, user licenses, source codes, operating systems, software programs, etc.
(c) Co-ordination/Hiring with external agencies/vendors with regard to above functions and their performance evaluation.
(G) Management of EDP/IT cadre:
In addition to above any other work that has been assigned by the competent authority along with the existing functions being performed shall form part of duties of EDP/IT centers at the Division/HQ.
IT departments, in a nutshell, shall be responsible for development, procurement, execution, maintenance, up gradation, distribution, coordination, investigation, evaluation, etc. on all IT related matters in Division/HQ/Workshops. All sanctioning authorities and user departments need to keep in consideration above mentioned role of IT/EDP centre on proposing of IT related projects, procurements, software and hardware structures, etc. Finance must ensure that all the proposals coming up for financial concurrence must have prior compliance to the above mentioned functions.
